What it is

The Guide provides tools for people working in projects and reports for the managers. It automates things never automated before. It is the only system available that can get You substantial improvements to quality, cost levels and schedule solidity.

The Guide is intended for companies involved in software development, consulting, subcontracting, or offers software professionals for others to use.

According to numerous studies the more software activities are systematized, the more benefits are gained. Less errors, better timetables, and improved results.

The Guide incorporates several types of software into one system, among others ERP (Enterprise Resource Planning), CRM (Customer Relationship Management), PSA (Professional Services Automation), HRM (Human Resources Management), project management, resource planning, business intelligence, event tracking, issue tracking, and processes. Supports Scrum, CMMI level 5, ISO 9001 and agile methods.

Automation

• Knowledge management without the need to all the time tell who can what. The system augments automatically users knowledge base as they use it. Knowledge of who can what is also efficiently used eg when staffing projects.
• Know what You should do next. The system not only tells what has already happened, and in real time what important tasks people are doing just now, but also what should be done next. The system knows how work should progress, what has been left undone, when something should be done, and it can tell the next tasks without any human entering them into the system! It may at first seem incredible that any system could do this, but it can actually tell professionals how they should do their specialist work.
• Measurement automation. Some project management systems can already measure projects, but The Guide takes this much further: Not only projects but also processes and humans are measured. Fully automatically.
• Audit activities all the time. The auditing professionals have up-to-date done quite routine work while inspecting the activities in a company, and this work can now be automated.
• Communication in work communities. Know all the time what for You important is happening (and what is not happening that should happen). Without You drowning into unnecessary information. Improves and enables working conditions in remote work, distributed teams, shift work (e.g. a part of a team in a different time zone), and between different stakeholders (like customers and subcontractors). It creates social networks in work environments.
• Automate standard audits. Check all the time that ISO 9001 and CMMI level 5 is followed.

Social Networks in work communities

• Important is both quality and amount of communication. The Guide aids in both, both internal to the company and between different stakeholders.
• Essential information always accessible to those that need it
• Automated feedback questions and answers
  • Common formal questions and answers classification and recording, searches, versifying
• Tight integration to email
  • automatic reminders of tasks directly to email
  • built-in WWW-interface to email
  • email archive
  • stores all emails
  • creates message threads
  • searches also from mail attachments
  • with enough privileges You can also see other peoples mail, e.g. a salesman can see all email communication with a customer
  • if e.g. a salesman or a project manager is changed the follower can see all communication already done
• Intranets and extranets
  • If needed extranets can automatically be created
  • ProjectWiki
    • Also intranet-type groups or whole organization
    • For customers and/or subcontractors
  • PersonalWiki
    • For each employer, only personal access
    • Replaces tags and notepad files
    • Always usable
    • Information is not lost
  • Forums and Blogs
  • A change log shows what is currently happening
  • Messages and chats
  • Project communities, also according to company organization
  • Can also be used with mobile devices like iPad and most mobile phones with a www-browser

Project Management with Scrum and CMMI

• Import from ms project, export to ms project.
• Project planning, who is doing what when, what should be done next. Workflows.
• Tools such as Gantt charts and gantt diagrams, tasks and stages. Always visible for everybody.
• Configurable templates, e.g. project plan templates
• Benchmarking
• Deviations from standards and processes
• Work estimates left
• Cost calculations and follow-up
• Issue tracking, bug reports, changes in requirements
• File system, versioning, searches according to file content
• Bidirectional traceability (e.g. from requirements to plans and test cases)
• Supports agile development methods
• Supports the Scrum method (e.g. sprints, backlogs, burn-down pictures)
• Supports CMMI (up to level 5) and ISO 9001

BPM (Best Practices Management)

• Define Your own best practices
• Everybody can add and modify new best practices
• Always shown in context throughout The Guide
• Categorized and managed
• The best of the defined best practices can be integrated into integral parts of processes

Time Tracking and Time Sheets

• Entering hours
  • Several alternative time sheets
  • Also from home or customers premises
  • With mobile equipment
  • Come and go times can also be obtained with mobile phone's location data
• Hour reporting, acceptance, follow-up
• Data to billing and salary calculation
• Versatile, divisible e.g. by cost center, sub-projects or type
• Storage and transfer to other systems with built-in plug-ins
• Very user friendly, easy hour entering
• Integrates seamingless to e.g. knowledge management and tasks

Curriculum Vitae

• Entering CVs, publishing, searches, CV templates
• CVs automatically up-to-date. While people enter working hours the knowledge profile is updated
• Multilingual CVs
• Real-time notifications to sales when customers read published CVs
• Resume can be saved as pdf files
• People can be searched with diverse searches, e.g. according to CV content, workload and skill assessments. The CV can be considered as a summary of a persons skills, also used within the organization.

HRM (Human Resource Management)

• Recruitment, job applications, selections, making job contracts, managing contracts
• Managing performance reviews
• Job descriptions
• Knowledge management, training, kept and planned courses, skill searches, skill assessments
• Course certificates
• Personnel's wishes
• Workloads
• Personnel statistics, reports and searches
• Internal happenings
• Balanced Scorecards. Personal measurements that can be used eg for rewarding or motivation

CRM (Customer Relationship Management)

• CRM records
• Contract management
• Resource allocations to customer projects
• Sales estimates, order stock, offer stock
• 'What If' planning, scenario tools
• All customer project data also available to sales managers, ceo, and if wanted, to project managers and developers
• Fun to use! Measures sales personnel's achievments and creates 'Top 3' sales results!
• Enables a better customer service than has previously been possible

Quality Systems and Software Processes

• CMMI level 5 and ISO standards ISO 9000 and ISO 9001 supported!
• UP based life cycle model, also other models can be used
• Includes templates and process models
• Template version control, newest templates are always available to everybody
• Own activities follow-up, own job description, activities now to be done
• Work instructions
• Company procedures, methods and policies
• Standards and automatic reports on how they are followed
• Automatic auditing and process and project measurements
• Tools for process modifications and tailoring
• Processes and quality systems becomes useful and wanted tools instead of a document collection unused in the intranet

Software development management software

Even if Your administrative routines are now done well, this system can automate several of them, minimizing errors and improving also the effectiveness of the administration.

All parts communicate seamingless with each other. Also maintenance is easy, The Guide is a well productized Client-Server system, and it can be maintained from one central point.

The Guide has open interfaces and is easily integrated to other systems. It is very configurable and it has an open interface by which You can create Your own reports using a standard reporting language. If You wish You can add Your own 'plug-ins'.

The user interface is based on HTML and works in most common browsers, also in mobile devices, and nothing needs to be installed on end-users computers. Performance is good even with very large projects and with very big personnel amounts. Usage of the system is extremely fast.

Security and reliability is a top priority. Even with a magnitude of features and standard compliance, deployment, personnel training and configuration to own needs is surprisingly easy and effortless. All features does not need to be taken into use immediately, You can start with only a subset and more features can later be taken into use.

The user interface is clear and intuitive, the software is easy to use and adopt. All features are real-time, i.e. all changes are visible to everybody immediately.

For the moderate pricing, see our shop!